|
HAMILTON COUNTY ENVIRONMENTAL
SERVICES -
SOLID WASTE MANAGEMENT DISTRICT
MANAGER'S MEMORANDUM
DATE:
September 11, 2008
TO: District Policy Committee Members
FROM: Holly Christmann, Solid Waste Manager
Cory R. Chadwick, Director
I. Introduction/Opening Comments
NOTICE: This
memo is for the meeting to be held on September 18, 2008. The meeting will
begin at 9:30 am at Hamilton County Environmental Services located at 250
William Howard Taft, Cincinnati, Ohio 45219.
Policy Committee
Information (Agendas, Manager=s
Memos, Minutes, etc. ) are available on the District=s
Website at www.hamiltoncountyrecycles.org.
II. Clerk's Report/Additions to the Agenda
A. Approval of Minutes – Minutes from the
July 17, 2008 Policy
Committee meeting are included as Attachment A.
B. Additions to the Agenda
Please contact Susan
Schumacher at 513-946-7734 or
susan.schumacher@hamilton-co.org
if you have items to add to the agenda.
III. District Revenue Updates/Analysis
Updates will be provided on current revenue receipts and comparisons
with prior years, as included in Attachment B-Updates/Attachment
B Analysis. Comparisons of District
revenue and disposal tonnages, by quarter, are also included in
Attachment B.
IV. Health Department
Quarterly Update
As a result
of the District's Strategic Plan, quarterly updates on the Health
Department contracts will be provided. The quarterly report summaries for
Hamilton County Public Health and Cincinnati Health Department are
included as Attachment C.
V.
Policy Items
A.
2009 Budget
In
early August, staff provided the Policy Committee with information on the
District’s 2009 budget. A copy of the budget information is included as
Attachment D.
The
total budget request for 2009 is $3,017,372.49. As the budget is slightly
higher than projected revenues of $2,910,000, it will result in a drawdown
of the carry-over balance. The primary reason for the increase in the
2009 budget compared to projected revenue is that the District will be
contracting with a consultant to assist with the update of the Solid Waste
Management Plan.
To
account for the increases in certain programs such as the Household
Hazardous Waste Drop-Off ($10,000 increase) and to reduce the budgetary
impact of the Solid Waste Management Plan, Staff recommends the following
program reductions:
·
$8,000 - reduction in advertising for programs and outreach.
·
$10,000 - reduction in waste assessments based on past
year’s usage.
· $9,000
- elimination of the printed version of the District’s teacher
newsletter – publication will be an electronic newsletter.
· $7,500
- reduction in compost bin sale as Staff has developed ways to reduce the
cost to the District while still providing cost-effective bins for
residents.
· Other
reductions in the 2009 budget include: $16,000 in personnel costs; $9,000
in administration budget (postage, indirect costs, etc.); $6,300 in
education budget (outreach supplies and special events).
Carry-Over Balance
The Policy Committee
recommended the District maintain a carryover balance equal to eight
months operating costs. Based on a $3 million budget, eight months
carryover is equal to $2 million.
Based upon the 2009
budget being completely expended and revenues of $2.91 million, this
would leave a carryover balance of $2.7 million as of January 1, 2010. A
$2.7 million carryover is equal to approximately 11 months operating
costs.
Staff
Recommendation: Staff recommends approval of the 2009
budget.
B.
Priority for District Carryover Balance
As of January 1, 2009,
the District’s carryover balance is predicted to be $2.8 million, which is
approximately $800,000 above the Policy Committee’s decision to maintain
eight months operating costs in the carryover. The Committee requested
that Staff develop a list of program options for the excess carryover
balance over a three to four year period.
Attachment E includes a brief list
of projects which may merit funding through the spending of carry-over
dollars. The attachment breaks down the programs and their associated
expenses by year.
It is important to note
that the District will begin the process of updating the Solid Waste
Management Plan in 2009. As such, the District will initiate a contract
with a consulting firm to assist with the plan update. This cost is
predicted to be $100,000, which is included in the 2009 recommended
budget. Outside of the 2008 and 2009 budget, the District will be
expending, at a minimum, $70,000 from the carryover balance to partially
fund the RecycleBank program in the City of Montgomery and $40,000 to fund
the litter collection program.
Staff
Recommendation: Staff recommends approval to use carryover
funds to implement the following programs in 2009: television collection
event, expand recycling outreach, and expand multi-family recycling
program. Staff further recommends the Policy Committee revisit the
carryover plan on an annual basis and adjust the recommended uses of the
carryover balance accordingly based on revenue and updated program
expenditures.
C.
Stark-Tuscarawas-Wayne
Solid Waste District Rules
Several months ago,
Staff updated the Policy Committee on rules adopted by the
Stark-Tuscarawas-Wayne Joint Solid Waste Management District (STW). One of
these rules would prevent solid waste from being disposed in the joint
district unless the exporting solid waste district meets or exceed STW’s
recycling rate. The rule is scheduled to take effect on June 1, 2009.
In anticipation of
the effective date, STW sent correspondence, included as
Attachment F, to Ohio solid
waste districts requesting districts complete an application documenting
the average recycling rate of the district. This information will be used
to determine if waste originating from an exporting solid waste district
is permitted to dispose of solid waste within the STW District.
One of the
requirements of the application is to document recycling rates for the
years 2005 – 2007. Although the District has not yet received confirmed
2007 recycling and waste numbers from the Ohio EPA, the District does not
meet or exceed STW’s industrial recycling rate for the years 2005 and
2006. In 2005 and 2006, 11.50 and 8.96 tons of industrial waste,
respectively were disposed at the American Landfill in Stark County. No
residential or commercial waste was disposed in 2005 or 2006.
Staff will provide updated information at the meeting.
VI. Information/Discussion Items
A.
County Clean-Up Partnership Update
The County
Clean-Up Partnership is a one-year demonstration program for which the
District is providing $40,000 to Keep Cincinnati Beautiful (KCB). The
funds are used to fund the Sheriff Inmate Work Detail Program and litter
education. Work Detail will pick-up litter every two weeks in eight
communities outside the City of Cincinnati. The program started July 28th.
Listed below are the communities that are serviced through this program:
Cheviot –
Tuesday afternoons
Forest Park – Wednesday afternoons
Mt. Healthy – Thursday afternoons
Lincoln Heights – Friday afternoons
Colerain Township – Tuesday afternoons
Green Township – Wednesday afternoons
Delhi Township – Thursday afternoons
Golf Manor – Friday afternoons
Additional information on the program results will be provided at the
meeting.
B.
RecycleBank Update
Staff will
provide an update on the RecycleBank pilot project in the City of
Montgomery.
C.
Pollution Prevention Internship
In 2008,
the Pollution Prevention (P2) Internship Program was expanded through a
partnership between the Hamilton County Solid Waste Management District
(District), Butler County Department of Environmental Services (BCDES),
and TechSolve, Inc. (the local Ohio Edison Center). As a result of grant
funding from the USEPA, the Southwest Ohio P2 Internship Program trained
and hosted four interns at selected companies located in Hamilton and
Butler Counties. In past years, the District funded 75% of the internship
and the chosen companies matched 25%. This year, the District funded 50%
of the internships, the grant funded 25%, and the chosen companies funded
25%.
The
District hired two interns to carry out their 12-week terms at the
selected host companies in Hamilton County which had been selected based
on their applications describing specific P2 projects with goals and
expected outcomes. The interns were placed at Siemens Energy & Automation
and General Mills.
Attachment G provides a summary of both projects.
VII. Tentative Future Agenda
Items
VIII. Policy Committee Members' Comments
IX.
Public Comments
X. Upcoming District Meetings
The next Policy Committee meeting is scheduled for September 18, 2008.
This meeting will be held at Hamilton County Environmental Services, 250
William Howard Taft Road, Cincinnati, Ohio 45219 at 9:30 am.
XI. Adjournment (Target Time: 11:00 am)
|
